Project Accountant
Location: Toronto | Mississauga | Ajax
Full Time, Remote/Hybrid
Description of the Company
Our client is a mid-sized design firm with over 100 staff, delivering a wide range of projects across multiple sectors. As the firm continues to grow and take on increasingly complex work, the finance team plays an important role in supporting project operations, billing, and financial reporting across the organization
The Role
The Accounts Payable Specialist will manage vendor invoicing and payables in collaboration with project principals and the finance leadership team. This role involves processing vendor invoices, tracking outstanding payments, and maintaining accurate financial records related to project work. The ideal candidate will have experience in architecture, engineering, construction, or another professional services environment where payables are tied directly to project work.The finance team operates remotely, so this role requires someone comfortable working independently while maintaining strong communication with internal stakeholders.
Why this Role is Open
The firm is expanding and taking on larger and more complex projects, which has increased the volume and coordination required for vendor payments and payables management. They are looking to bring in an experienced Accounts Payable Specialist to support the finance team and ensure invoices, payments, and project financial records are managed accurately.
Responsibilities
Manage accounts payable and vendor invoicing processes
Review, code, and process vendor invoices based on project information
Coordinate with project principals to verify and approve payables
Upload and manage invoices within Deltek Vantagepoint or similar project accounting platforms
Track outstanding payables and assist with AP aging and payment scheduling
Investigate and resolve invoice discrepancies and reconciliation issues
Maintain accurate records of vendor invoices, payments, and project financial documentation
Support the finance team with general accounting and reconciliation tasks as needed
Must-haves
8–10+ years of experience in Accounts Payable or project-based accounting
Experience working within architecture, engineering, construction, or professional services firms
Strong understanding of project-based payables workflows
Experience processing and managing vendor invoices tied to project work
High attention to detail and strong reconciliation skills
Ability to work independently in a remote environment
Strong communication skills when working with internal stakeholders such as project principals
Nice-to-haves
Experience with Deltek Vantagepoint or other project accounting software
Experience working with project managers or principals on payables coordination
Prior experience in a mid-sized professional services environment
Apply!
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Compensation Disclosure
Compensation for all roles Axis recruits for is multi-faceted and based on a range of factors including experience, skills, location, and internal equity. In addition to base salary, the total compensation package may include performance-based bonuses, incentives, and a comprehensive benefits offering, in accordance with applicable Employment Standards Act (ESA) requirements. Final compensation will be discussed during the interview process. We do not request or consider compensation history. Accommodations are available upon request throughout the recruitment process.
DEI at Axis Recruitment
At Axis, we consider all applications without regard to race, sex, age, colour, religion, nationality, disability, sexual orientation, gender identity, or any characteristic protected by law. We encourage you to apply even if you don’t meet every single requirement. We don’t post all of the open positions so you might be a fit for a different role!
